Single Message Actions

When you open an email, you can use the following actions to manage it.

Reply

There are three reply options:

• Reply – Send a response to the sender only.

• Reply All – Send a response to the sender and everyone included in the To and Cc fields.

• Forward – Send the email to another person.

Note: You can add more recipients in the To or Cc fields when replying.

Delete

Moves the email to the Deleted Items folder.

Move to Junk

Moves the email to the Junk Email folder and helps improve spam detection.

Mark

Use these options to organize your emails:

• Flag / Unflag – Mark or remove a follow-up reminder.

• Mark Read / Mark Unread – Change the email's read status.

• Categories – Assign one or more categories to help organize and find emails.

Actions (⋮)

The Actions menu provides additional options:

• Move – Move the email to another folder.

• Invite All to Appointment – Create a calendar appointment with recipients in the To and Cc fields.

• Add Task – Create a task related to the email.

• Print – Print the email.

• Trust Sender – Add the sender to your Trusted Senders list.

• Block Sender – Block future emails from the sender.

• Create Content Filter – Create a filter using details from the email.

• Add Sender to Content Filter – Add the sender to an existing filter.

• Modify Classification – Change the spam classification of the email.

• Download EML – Download the email as an .EML file.

• View HTML – Display the email with its original formatting.

• View Text – Display the email as plain text.

• View Header – View the email header for troubleshooting.

Additional Options

When viewing emails in the message list, you can also:

• View Next / View Previous – Open the next or previous email.

• Pop Out – Open the email in a separate window.